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Every resource in Nexalytica starts completely private — only you can see it until you decide otherwise. When you are ready to collaborate, Nexalytica’s sharing system lets you give access to a single colleague, an entire Department, or even someone outside your Organisation, all from a single dialog. Sharing always creates a live reference, so your collaborators see the latest version of your work in real time, and revoking access takes effect immediately.

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The Share Dialog

Open the Share dialog by clicking the Share button on any resource. The dialog brings together every sharing control in one place.
1

Add recipients

Click inside the recipient box and start typing a name, email address, or Department name. Nexalytica surfaces matching suggestions as you type. Select a suggestion and it appears as a chip in the box. You can add multiple recipients — people, Departments, or a mix — before sending.
2

Set the default role

Use the default role selector to choose whether the current batch of recipients receives Viewer or Editor access. This setting applies to everyone you have queued in the recipient box.
You can only grant up to your own level of access on a resource. If you are an Editor, you can assign Viewer or Editor — but not Owner. See Roles & Permissions for the cap-at-own-level rule.
3

Review the audience notice

When you add a Department or the whole Organisation as a recipient, a banner appears showing exactly how many people will gain access. Review this number before proceeding — it includes all current members and any future members who join later.
4

Send

Click Send — the button shows the number of recipients being added, for example Send (3). Each person receives a notification and can open the resource immediately.

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Share Targets

Specific person

Type a colleague’s name or email address. They receive exactly the role you assign and can be managed individually after sharing.

A Department

Type the Department’s name to share with every current and future member of that team. New members who join the Department automatically inherit access.

The whole Organisation

Share with your entire Organisation in one step. Every current and future Organisation member gets the access level you set.

External (outside your org)

Send a time-limited, signed link to an email address outside your Organisation. External recipients are always Viewers and can never re-share.

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External Sharing

External sharing lets you give people outside your Organisation read-only access via a secure, time-limited link.
External sharing must be enabled at the Organisation level by an Org Admin or Owner before any member can use it. If the external sharing option does not appear in your Share dialog, contact your Org Admin to turn it on.
1

Choose an expiry

Select how long the link remains valid: 7 days, 30 days, or 90 days. After the expiry date the link stops working automatically — you do not need to manually revoke it.
2

Acknowledge the warning

Tick the acknowledgement checkbox to confirm you understand the resource will be accessible outside your Organisation. This checkbox is mandatory and cannot be skipped.
3

Send the link

Click Send. The signed link is delivered to the recipient’s email address.
If you need to revoke an external link before it expires, open the Share dialog, find the external recipient in the existing-recipients list, and click × to remove them. The link becomes invalid immediately.

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Managing Existing Recipients

After sharing a resource, you can adjust access at any time from the same Share dialog. Scroll to the existing recipients section to see everyone who currently has access. Changes take effect instantly. There is no save step.

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Reference Semantics — Live, Not Copies

When you share a resource, Nexalytica creates a live reference to the original — not a snapshot or a copy. This has important implications for how your collaborators experience the resource.
Deleting a resource is irreversible and removes it for all recipients simultaneously. If you only want to stop sharing without deleting, remove recipients individually rather than deleting the resource.

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Admin View (Implicit Access)

Org Owners and Org Admins can activate the Admin View to see resources owned by other members of the Organisation — including resources that have never been shared with anyone. This capability is intentionally restricted, audited, and requires an explicit acknowledgement every time it is used.
Navigate to any supported resource listing — dashboards, data sources, files, folders, or agents — and toggle Show data from my admin access at the top of the listing. An acknowledgement dialog appears; you must click to confirm every single activation. There is no “remember my choice” option.
Once Admin View is active, expand the Departments panel and tick individual members to narrow the listing to only their resources. You can select multiple members across multiple Departments simultaneously.
Admin View is available on: dashboards, data sources, files, folders, and agents.Admin View is not available on chat threads — those remain private to the owner regardless of admin status.
Toggle Show data from my admin access off. The listing immediately returns to your normal private view, showing only resources you own or that have been explicitly shared with you.
Every activation of Admin View is recorded in the Audit Log with the admin’s identity, the resources accessed, and a timestamp. Admins cannot access colleagues’ private resources silently. This log is available to Org Owners.
Dept Admins and Managers never have access to the Admin View. The ability to see colleagues’ private resources is exclusively reserved for Org Owners and Org Admins, and every use is audited.