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Nexalytica organises everything you work with into a clear three-level hierarchy: your Organisation sits at the top, Departments group people and work into teams, and Resources are the individual items — dashboards, data sources, chats, agents, files, and folders — that you create and share every day. Understanding this structure helps you know where things live, who can see them, and how to keep your workspace tidy as your team grows.

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The Three-Level Hierarchy

1

Organisation

Your Organisation is the top-level container — think of it as your company or tenant inside Nexalytica. It has a name, a URL slug, a description, and a logo, plus company-wide settings such as the external sharing toggle. The person who creates the Organisation becomes its permanent Owner and cannot be removed or demoted.
2

Department

Departments sit inside your Organisation and represent teams or divisions. Each Department has a name, a description, and a colour to make it easy to identify at a glance. Most resources are scoped to a Department, so members always know which team’s work they’re looking at.
3

Resource

Resources are the building blocks you work with directly. Every resource belongs to a Department and is created and owned by a specific person.

Dashboards

Visual analytics views built from your connected data.

Data Sources

Connections to the underlying datasets powering your dashboards.

Chats

AI-powered conversation threads for exploring your data.

Agents

Automated AI workers you configure to run recurring tasks.

Files

Documents and data files uploaded into your workspace.

Folders

Containers for organising files and other resources.

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Creator vs. Owner

Every resource records two distinct people: its creator and its owner. When you create a resource, you start as both creator and owner simultaneously. The two roles only diverge if you — or an Org Admin — later transfer ownership to someone else. The creator field is a permanent audit record; the owner field represents current accountability.
Even after transferring ownership, the original creator’s name remains on the resource. This is intentional — Nexalytica preserves a full lineage so you always know who first built something.

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Private by Default

Every resource you create is private the moment it exists. Only you (as the owner) and anyone you explicitly share it with can see it. Nothing is ever visible to your whole Department or Organisation automatically.
Do not assume that placing a resource inside a Department makes it visible to Department members. You must share it explicitly — the Department just determines where the resource is scoped, not who can see it.
This default protects sensitive work-in-progress. When you are ready to collaborate, use the Share button on any resource to grant access to specific people, a Department, or your whole Organisation.

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The Tabbed Workspace

Nexalytica presents your open resources as tabs, similar to a browser. You can have multiple dashboards, data sources, or chats open at the same time without losing your place.
To open a resource in a background tab without switching to it immediately, use Cmd-click (macOS) or Ctrl-click (Windows/Linux), or click with your middle mouse button. This lets you queue up several resources to review without interrupting your current view.

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Who Can Create Resources

Org Owners and Org Admins can create resources inside any Department in the Organisation.
All roles — Owner, Admin, and every Department role — use the same Organisations → Departments → Resources building blocks. The difference is in what each role can manage, not in how the structure itself is laid out. See Roles & Permissions for the full breakdown.