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This section explains the building blocks you will meet everywhere in Nexalytica — how your company is organised, the kinds of things you can create, and the words the product uses to describe who controls what.

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The hierarchy: Organisation, Department, Resource

Everything in Nexalytica lives inside a three-level structure. Your company is the Organisation, teams within it are Departments, and the things people actually create and work with are Resources.
  • Organisation — your company, and the top-level container for everything. It has a name, a web address slug, a description, and a logo. Whoever created it is its permanent creator, and it carries company-wide settings such as the external-sharing toggle.
  • Department — a team or division inside the organisation, such as Finance or Marketing. It has a name, a description, and a colour for quick recognition. Most resources belong to a department.
  • Resource — the actual content and tools you build: dashboards, data sources, chats, agents, files, and folders. Every resource sits inside the organisation and (in most cases) a department.
A resource never exists on its own — it always belongs to an organisation first, then usually a department. If you are not part of any department, you cannot create resources until you are added to one.

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Definitions

TermWhat it means
OrganisationYour company / tenant. Holds all members, departments, and resources, plus company-wide settings.
DepartmentA team inside the organisation. Resources are scoped to a department (chats can be organisation-wide).
DashboardA page of charts and visuals built from your connected data.
Data SourceA connection to your data. Comes in two kinds: data store (a database for live querying) and vector store (data prepared for AI semantic search).
FileAn individual uploaded document or item, organised in folders.
FolderA container that groups files and other folders together.
ChatA conversation with an AI agent over your data, including any tables, charts, and SQL produced.
AgentA configurable AI assistant that answers questions, runs analyses, or operates autonomously in the background.
CreatorThe person who originally made a resource. This never changes and is kept for audit and history.
OwnerThe person who currently controls a resource — they can share it, delete it, or hand it to someone else. Ownership can be transferred.
Owned resourceA resource you created or that was transferred to you; you control it fully.
Shared resourceA resource someone else owns but has shared with you, as a Viewer or an Editor.

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Owner vs Creator

  • The creator is a permanent record of who first made the resource. It cannot be changed and exists so there is always an accurate history of where something came from.
  • The owner is who controls the resource right now — sharing, deleting, and transferring it. Ownership can be passed to another person. At the moment a resource is created, the creator and owner are the same person; they only differ after ownership is transferred.

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Owned vs Shared

Your listings are private by default. A resource shows up for you only if:
  • You own it — you created it or it was transferred to you, or
  • It was shared with you — directly, with your department, or with the whole organisation.
Owned resources are fully under your control. Shared resources are references to someone else’s resource: when the owner updates it, you see the update, and your level of access (Viewer or Editor) decides whether you can only read it or also edit and copy it.

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The tabbed workspace

Nexalytica works like a modern browser. When you open a resource, it appears as a tab along the top of your workspace, and the main area swaps to show it while your navigation stays in place. You can keep several resources open at once and switch between them by clicking their tabs.
  • Click a resource to open it in the current tab.
  • Cmd-click (Mac) or Ctrl-click (Windows), or middle-click on a resource to open it in a background tab — it loads behind the scenes without pulling you away from what you are doing, ready for when you switch to it.

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Who can use it

  • Everyone uses the same building blocks — organisations, departments, resources, owner/creator, and the tabbed workspace all apply to every user.
  • Members and Employees can create resources only within a department they belong to.
  • Owners of a resource (regardless of org role) control sharing, deleting, and ownership transfer for that resource.
  • Viewers can only read a shared resource; Editors can read, edit, copy, and re-share it at or below their own level.
  • Organisation Owners and Admins have the broadest reach across the organisation, including an audited admin view of members’ resources.