> ## Documentation Index
> Fetch the complete documentation index at: https://docs.nexalytica.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Edit Your Nexalytica Profile and Personal Preferences

> Edit your display name, set a custom profile icon, and manage personal preferences like theme and active department from the Nexalytica user menu.

Your Nexalytica profile controls how you appear to colleagues across the platform — in shared dashboards, department members lists, notifications, and chat. You can update your display name and profile icon at any time. A few additional personal preferences — theme and active department — live in the user menu rather than the Profile page itself, and are covered at the end of this guide. All signed-in users have their own Profile page; no admin role is required.

***

## Opening your profile

<Steps>
  <Step title="Open the user menu">
    Click your **name and avatar** at the bottom of the left sidebar to open the user menu.
  </Step>

  <Step title="Select Profile">
    Click **Profile** in the menu. The Profile page opens.
  </Step>
</Steps>

***

## Editing your profile

### Avatar preview

At the top of the Profile page, the **avatar preview** shows exactly how your profile icon will appear throughout the platform. If you have not set a custom image URL, the avatar displays your **initials** (taken from your first and last name).

### Updating your name

| Field      | Description                                   |
| ---------- | --------------------------------------------- |
| First name | Your given name as it appears to other users  |
| Last name  | Your family name as it appears to other users |

Click into either field and type your updated name. Both fields feed into the initials displayed in the avatar preview when no custom icon is set.

### Setting a custom profile icon

Enter a publicly accessible image URL in the **Profile icon URL** field. The image must use an `http` or `https` address — other URL schemes are not accepted. Leave the field blank to revert to your initials.

<Tip>
  Use a square image at least 200 × 200 pixels for the best result across all the sizes at which your avatar appears in the platform.
</Tip>

<Note>
  The URL must be publicly accessible. If the image is behind a login or access restriction, it will not load for other users.
</Note>

### Email address

Your email address is displayed on the Profile page but **cannot be edited here**. It is set by your sign-in method (for example, your SSO provider or the email you used to register) and must be changed through that provider.

### Saving your changes

Click **Save changes** when you are happy with your updates. The button label changes to **Saving…** while the request is in flight, then shows a confirmation message on success. If something goes wrong, an error message appears and your previous values are preserved. Your updated name and icon apply platform-wide immediately after saving.

***

## Personal preferences in the user menu

The following preferences are set directly from the user menu (click your name and avatar in the sidebar) rather than on the Profile page.

<CardGroup cols={2}>
  <Card title="Theme" icon="palette">
    Choose **System**, **Light**, or **Dark** to set your personal display preference.
  </Card>

  <Card title="Department" icon="building">
    Switch your active working department. Only departments you belong to appear in this list. Changing your active department affects context-sensitive features like default data sources and agent scope.
  </Card>
</CardGroup>

The user menu also contains shortcuts to **Organisation settings**, **Platform settings**, and **Sign out**.